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Regional Conference leadership summit

Days
Hours

SMPS Regional Conference Leadership Summit

May 18-19 | Alexandria, VA

Join SMPS for the 2026 Regional Conference Leadership Summit, returning for its second year and building on the strong momentum of last year’s dynamic and highly collaborative gathering.

This summit brings together Regional Conference leaders from across the Society to share what’s working, exchange insights, and collectively elevate the conference experience. Last year, leaders engaged in meaningful collaboration, curated stronger experiences, and gained valuable perspective from meetings industry thought leaders. This year, we will continue that momentum, going further and deeper.

Over two days, participants will engage in focused conversation, peer exchange, and forward-looking strategy, while also hearing from industry experts shaping the future of events. Sessions will include insights from a leading speakers bureau on emerging trends in thought leadership and keynote experiences, as well as perspectives from one of the largest hotel brands on the power of collective buying and how it can drive greater value across our regional conferences.

Attendees will have the opportunity to:

  • Collaborate with fellow regional conference leaders
  • Share insights and proven practices
  • Explore strategies to enhance and differentiate the regional conference experience
  • Gain perspective from industry partners on speakers, sourcing, and scale
  • Strengthen alignment and connection across ONE SMPS.

This is more than a meeting, it is a working session designed to sharpen our approach, strengthen our collective impact, and position SMPS Regional Conferences for continued success.

We look forward to convening this important group once again as we shape what’s next, together.

Event dates
Monday, May, 18, 2026 – Tuesday, May 19, 2026

Who’s Invited:

  • Regional Corporation Board Chair (or Board Representative)
  • 2027 Regional Conference Chair (or Leader Representative)

Budget Note:
Please ensure your regional conference budget includes this event as a dedicated line item.

Amenities:
Materials and meals will be provided throughout the summit.

Hotel
Hotel AKA Alexandria
625 First St.
Alexandria, VA 22314
Room rate: $355 USD per night
Booking Deadline: Monday, April 20, 2026

This working summit is designed for SMPS Regional Conference leaders who want to deliver stronger, more impactful events, without adding unnecessary complexity. Over two days, you’ll gain practical strategies, hear directly from industry experts, and leave with clear ideas you can apply immediately.

9:00–11:30 AM
SMPS Office Hours (optional)
11:30–12:00 PM
Registration Check-In
12:00–12:30 PM
Welcome Lunch
12:30–1:00 PM
Welcome & Setting the Direction
A clear look at where regional conferences are headed and what matters most right now.
1:00–2:15 PM
Designing a Stronger Conference Experience
A focused working session on:
  • What today’s attendees expect (and what they don’t)
  • How to prioritize programming, networking, and flow
  • Where to focus your time for the greatest impact
2:15–2:30 PM
Break
2:30–3:30 PM
Governance & Structure That Works
Practical guidance on:
  • Roles, responsibilities, and decision-making
  • Creating consistency across planning teams
  • Setting your conference up for continuity year over year
3:30–4:30 PM
Budgeting & Financial Planning
A straightforward discussion on:
  • How to allocate resources effectively
  • Balancing cost with attendee experience
  • Approaches to sponsorship and revenue
4:30–5:30 PM
Planning & Production: What Makes the Difference
From logistics to execution:
  • How to streamline planning without cutting corners
  • What actually elevates the on-site experience
  • Simple ways to improve sessions, staging, and flow
Evening
Dinner Provided

Thought Leaders

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